Caterer Agreement Template | Awesome Sign

Caterer Agreement Template

A Catering Agreement is a sort of Service Agreement in which one business, the caterer, engages to provide catering services for another entity, the client, at a certain event or events. The caterer, as well as the customer, might be either a company or a natural person under these agreements. Catering agreements are formed on a daily basis between tiny organisations, such as a person-to-person relationship, and large ones, such as company-wide catering by a huge corporation.

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As a caterer, you are solely responsible for arranging events, preparing meals, transporting delights, and presenting your masterpieces to your clientele. Ideally, you should spend the majority of your time getting paid to do what you do best: cater!

That is why we have produced a professionally designed catering proposal template (PDF and Word) to assist you in saving time when taking on new clients.

What is included in this template?

• Provided services • Event timeframes and milestones • Indemnity and insurance

What exactly is a catering proposal?

A catering proposal is a pitch to prospective clients that includes information about your catering services, pricing, and terms and conditions.

Caterers can sell their services via email, in-person, over the phone, text message, presentation, or, our personal favourite, a paper. You'll almost always utilise a combination of these methods to demonstrate your value to potential clients and get catering employment.

Why you should go above and beyond quoting clients to create a spectacular catering proposal

When you start a catering business, you are effectively a marketing and a salesperson. You use your networks, social media, your website, and maybe even paid advertising to spread the word about the great meals you can cook for clients.

After you've done the hard job of gaining interest in your services (congratulations! ), the next thing clients will want to know is your price. On the surface, it may appear to be a casual query, but the question "how much will it cost?" indicates a chance for you to go above and above to demonstrate your value and win the business.

When your rivals are spouting apparently arbitrary statistics in a frantic bid to get business, you take the time to demonstrate your worth with a professional-looking catering proposal.

A proposal would also provide clarity to your catering business. Capturing all of the methods you give your services, how you work, and obtaining testimonials as proof that you know what you're doing are all things that can help you become a better caterer.

Template Preview

Caterer Agreement

This Agreement made with or between _____________________________________., hereafter known as the "Caterer", and _____________________________________., hereafter known as the "Client". WHEREAS: The Client wishes to provide catering services for an occasion (the "Occasion"); and WHEREAS: The Caterer has agreed;


  • Services Provided by the Caterer. The Caterer will provide food service for a specified number of people at a specified location on a particular date during a specific period, which service shall include all necessary equipment, labour and supplies to prepare and serve food at the Occasion ("Services"). During the preparation of each item served at an Occasion, the Caterer will use commercially reasonable efforts to avoid any known allergens, as identified by the Client.

  • Delivery and Setup of Equipment. The Caterer will deliver all necessary equipment to the Occasion site at least two hours before the start time of the event unless otherwise agreed upon in writing by both Parties. The Caterer will also set up all necessary equipment and shall ensure that such equipment is in proper working order. The Client agrees to provide a suitable space for the Caterer's setup, including electrical access and a table or counter space of adequate size.

  • Service Personnel. The Caterer shall provide sufficient service personnel to prepare and serve food during the event properly.

  • Inspection of Equipment, Premises and Event Site. The Client shall be given the right to inspect all equipment, premises and Site before or during setup for compliance with this Agreement, the catering policies outlined in Appendix 1, paragraph 3 ["Catering Policies"], each Party's insurance requirements under Section 5 ["Insurance Requirements"], state food safety laws, good trade practices and generally accepted industry standards at no charge to the Client.

    The Client agrees that if they determine any portion of the food equipment, premises or Site does not comply with this Agreement or applicable laws, rules or regulations ("Non-Compliance"), they will immediately notify the Caterer's onsite manager (and if available) by written notice describing the Non-Compliance in reasonable detail. Suppose the Caterer does not cure the Non-Compliance within a reasonable period. In that case, the Client may cancel this Agreement without penalty by providing written notice to the Caterer.

  • Cancellation Policy. Suppose the event is cancelled more than thirty (30) days before the Event Date. In that case, all payments previously made by the Client to the Caterer will be refunded to the Client, less any non-refundable deposits or advance payments that the Client has paid to the Caterer. If an Event is cancelled less than thirty (30) days before its scheduled date, then all payments previously made by the Client to the Caterer will be forfeited, and no refunds will be made. Suppose the Event is cancelled for any reason. In that case, the Client agrees to indemnify and hold harmless the Caterer from any losses,

damages or expenses incurred as a result of thereof, including without limitation consequential losses.

  • Payment Terms. The Client agrees to pay the Caterer in full for all Services provided under this Agreement no later than . days after the date of the event. If payment is not received within such period, then an administrative fee of $____. per week may be assessed by the Caterer until payment is received in full.

  • Waiver of Liability. The Parties agree that the Caterer and its employees, officers, directors, shareholders, agents and affiliates shall not be liable for any loss, damage or injury of any kind to persons or property arising out of or in connection with the provision of Services hereunder, except to the extent that such loss, damage or injury is caused by the gross negligence or willful misconduct of the Caterer.

  • Force Majeure. The Parties agree that neither Party shall be liable for any delay or failure in performance hereunder resulting from a cause beyond its reasonable control, including but not limited to act of God, fire, flood, earthquake, windstorm or another natural disaster, war, terrorism, invasion, riot or civil commotion, strike, lockout or boycott.

  • Assignment. The Client may not assign its rights or obligations under this Agreement without the prior written consent of the Caterer, which shall not be unreasonably withheld. The Caterer may assign its rights and obligations under this Agreement to any affiliate or successor in interest without the Client's prior written consent.

  • Governing Law. This Agreement shall be governed by and construed by the laws of the State of ___________.

  • Dispute Resolution. In the event of any dispute arising out of or in connection with this Agreement, the Parties agree to submit to binding arbitration before a single arbitrator by the Commercial Arbitration Rules of the American Arbitration Association. The arbitrator's decision shall be final, conclusive and binding upon the Parties. Judgment on any award may be entered in any court having jurisdiction thereof.

  • Indemnification. The Client agrees to indemnify and hold harmless the Caterer, its affiliates, officers, directors, agents and employees from any claim or liability arising out of the breach of this Agreement by the Client or their agent(s), or resulting from the negligent acts or omissions of the Client related to incidents occurring on the Site during preparation for, during or after an Event. To this extent, each Party hereto waives all claims against other Party which it might otherwise have under Federal Civil Code Section 1542, which provides as follows: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH DEBTOR."

  • No Waiver. The failure of either Party to insist upon strict performance of any provision of this Agreement or to exercise any right or remedy contained herein, including without limitation the right of termination, shall not constitute a waiver or relinquishment thereof and shall not in any way affect that Party's right at a later time to enforce such provision or such right or remedy. To be effective, all waivers must be in writing.

  • Severability. If any provision of this Agreement is illegal or unenforceable under applicable law, the remainder of the conditions will continue in full force and effect.

15. Notices. Any notices required or permitted hereunder shall be in writing and shall be delivered by hand, sent by facsimile transmission or mailed, postage prepaid, to the Parties at their respective addresses as set forth herein or such other address as may be hereafter specified by notice given by this Section 15.

16. Integration Clause. This Agreement constitutes the entire understanding between the Parties concerning the subject matter hereof and supersedes all prior agreements and understandings, both written and oral, between the Parties concerning the said subject matter.

17. Acceptance and Terms of Agreement: This document has been executed on _____________________________________., 20___ and is effective as of that date.

Caterer:_____________________________________. Client: _____________________________________. (Print Name) President By: _____________________________________. Name: Title: Secretary By: _____________________________________.

Name: Title: Client agrees to terms of agreement as set forth by ________________________________., event coordinator for catering services. Assistant's signature(s) will be required if this form is signed on behalf of the client(s). Additionally, all staff members will be required to read and sign an employee acknowledgement (attached). The agreement is subject to change. The client must make the initial changes below. Event Information: Contract is effective as of the date signed above through //20 unless otherwise noted in the beginning paragraph of the document. Please check off items as received from the client. details for services requested may be listed below Initial here //20_ with the understanding that minor changes may occur with ____ days notice. Please check all that apply.

Signature of

Caterer :_____________________.

Date :___________________.
Location of Event :____________.
City :________________.
Zipcode :___________________.


Date :_____________.
Location of Event :_______________.
City :_________________.
Zipcode :___________.